How to Reallocate a Batch Payment After Unallocating & Reversing an Invoice

This article covers reallocating a batch payment that's already posted to the General Ledger, after the original invoice it was allocated to has been reversed. This applies once you have a new invoice ready to receive the payment instead.

How to reallocate a batch payment to a new invoice

1. Create the new purchase invoice. If it's similar to the original and uses the 'Purchase Invoice: Direct' document type, you can copy the original invoice as a starting point
2. Open the batch payment containing the payment you want to reallocate. Depending on your screen, select the ellipsis or the 'More' drop-down, then select 'Unpost'
3. Select 'Edit', then on the 'Batch' tab, confirm the 'Date to' parameter covers the date of the new invoice
4. Select the 'Allocations' tab and find the newly created invoice
5. Select the invoice to allocate it. The line turns green to confirm it's been allocated, then select 'Submit'
6. Process and post the bulk payment. This allocates the payment to the new invoice.

After reallocating a batch payment

Consider whether you need to send a new remittance advice to reflect the changes made.