How to Create a GRN from a Purchase Order

This article covers creating a GRN (Goods Received Note) from a Purchase Order, once the order has been approved. This automatically matches the two documents together.

How to create a GRN from an approved Purchase Order

1. Create the Purchase Order, then submit and authorise it as usual
2. Once the Purchase Order shows as 'Approved', select 'GRN' or 'Receive', depending on your screen. This automatically matches the GRN and the Purchase Order together
3. Select 'Matches' to see the matching details between the two documents
4. Select 'Submit'. The GRN then processes according to the relevant workflow.

Viewing linked documents on a GRN or Purchase Order

Look for a way to view linked documents at the top of the document, either a 'Links' button or a molecule (share) icon, depending on your screen. Selecting this shows any documents linked to it, including a matched GRN or Purchase Order.

Once submitted, the GRN is ready for the next stage of processing.