Is it possible to use deferred income on cash documents in the Sales Ledger?

This article covers whether deferred income can be used on cash documents in the Sales Ledger. A standard cash sale document type does not support deferred income as it does not have a 'Sale' tab, which is where the deferred income option is enabled. However, a Sale Receipt Invoice (SRI) document type does support deferred income as it shares similar properties to a cash sale but sits within the sales invoice document class and has a 'Sale' tab where deferred income can be enabled.

Using a Sale Receipt Invoice for deferred income

The Sale Receipt Invoice (SRI) document type has a 'Sale' tab with the 'Deferred income' option available. This makes it the correct document type to use when you need deferred income functionality on a cash-style transaction in the Sales Ledger.

Ensure the following are in place before using this document type for deferred income:

1. The 'Deferred income' tick box is enabled on the 'Sale' tab of the Sale Receipt Invoice document type in Document Types
2. The General Ledger account you intend to use on the document has 'Deferred/prepayment' ticked on its 'Usage' tab in the chart of accounts

Creating deferred income on a Sale Receipt Invoice

Navigate to Cash Sales and click 'New'. Select the Sale Receipt Invoice document type.

Complete the relevant header details. When you enter the GL account on the line, the deferred income distribution profile column will appear automatically. Select the distribution profile and enter the start and end date for the spread.

Post the document. iplicit generates the deferred income journals automatically.

Check the deferred income automation includes the Sale Receipt Invoice document type

Navigate to Automations and open the deferred income automation. Confirm that the Sale Receipt Invoice document type is included in the 'From doc type' field. If it is not listed, add it. Without this the automation will not trigger for documents posted using this document type.

See: How to set up prepayments and deferred income in iplicit for full automation setup steps.